The corporate philosophy of Link and Motivation Inc. since its establishment has been to realize a society full of various values by providing organizations and individuals the opportunity to change through its "Motivation Engineering" activities. The execution of these policies requires a sound relationship with all stakeholders, including shareholders, customers, business partners, the community and employees. The Company takes a long-term perspective in formulating medium-to-long-term plans and annual plans that are the basis for management initiatives to increase the value of the Link and Motivation Group.
The Board of Directors is vested with ultimate authority for fundamental management policies and high-priority tasks as well as decisions regarding key legally mandated issues. In principle, it meets once a month. A Group Management Committee consisting of directors, division general managers and other parties also meets twice each month in principle to enable swift decision-making and flexible organizational responsiveness.
In addition, statutory auditors attend meetings of the Board of Directors and Group Management Committee meetings to enable supervision of business execution, adherence to compliance and internal company policies, and the propriety and effectiveness of business activities. This allows auditors to successively confirm issues such as the proceedings and procedures of these meetings. Moreover, internal auditors conduct internal audits and periodically report the results of audits to the president.
Link and Motivation discloses information pursuant to the Company Law and the Financial Instruments and Exchange Law. As a listed company, Link and Motivation also fulfills its duty to provide information based on the Tokyo Stock Exchange's regulations on the timely disclosure of company information by issuers of listed securities. Moreover, Link and Motivation considers investor relations programs geared toward constituencies including shareholders, institutional investors, individual investors and customers to be an important corporate responsibility. Link and Motivation employs generally accepted accounting principles and proactively incorporates the advice of its independent accountant and other expert parties. In addition to systematic disclosure, Link and Motivation also emphasizes voluntary disclosure of information on risk and other issues. Link and Motivation aggressively discloses information in the interest of transparency, speed and sustainability.
This section covering Link and Motivation's corporate governance system is excerpted from the Securities Report (Yuka Shoken Hokokusho) that Link and Motivation issued on November 15, 2006 as part of its application to list its shares.
Link and Motivation's management system employs the institutions of a joint stock corporation as defined by the Company Law, principally a Board of Directors responsible for deciding important matters and providing supervision, representative directors responsible for business execution, and a Board of Auditors responsible for audits.
The Board of Directors manages according to the following policies. The Board of Directors consists of seven directors and three auditors to allow swift decision making. In principle, the Board of Directors meets once a month, and may meet at other times should issues requiring its attention arise. The three auditors attend meetings of the Board of Directors to audit decisions that the Board of Directors makes. Moreover, the Group Management Committee, which consists of directors and the general managers of each of the business divisions, meets twice each month to discuss operational performance indicators and exchange opinions. The Company's Articles of Incorporation limit the number of directors to 12.
On the other hand, the Board of Auditors consists of three auditors: one full-time auditor and two external auditors. In principle, the Board of Auditors meets once a month and confirms issues including appropriate management by the Board of Directors by supervising the operational execution of directors and exchanging opinions on issues including compliance. In addition, Link and Motivation has created a forum where internal auditors and accounting auditors can discuss issues and engage in mutual communication in working to enhance the effectiveness of audits conducted by the Board of Auditors, internal audits and accounting audits.
An executive within the Corporate Design Office of the General Affairs and Human Resources Unit is responsible for risk management to support comprehensive management of and response to risks that arise in the course of corporate management. The risk management executive's responsibilities include determining policies to preclude and respond to risks that arise in the course of corporate management including information leaks and accidents, revising operational rules, supervising information systems, and promoting thorough employee education. Moreover, this executive publicizes incidents that may occur using internal reporting systems.
As discussed above, the internal auditors, statutory auditors and accounting auditors in charge of the above audits coordinate their efforts in order to raise the effectiveness of audits.
Link and Motivation has no external directors. However, Link and Motivation employs external auditors as defined by Article 2, Paragraph 16 of the Corporation Law.
As of December 17, 2007, Kenji Tominaga, an external auditor, held 440 shares of Link and Motivation stock. In addition, Eiichi Kimura, an external auditor, held 40 shares of Link and Motivation stock. Link and Motivation acquired 12 shares of Ijust Inc. stock valued at 50 million yen from Kenji Tominaga, an external auditor, as a result of the June 2006 acquisition of Ijust Inc. (current name: Link Associa Inc.). Link and Motivation has no other interested parties to report.
Compensation of directors and statutory auditors in the year ended December 31, 2006 was as follows:
|Compensation paid to directors||99,270,000 yen (Link and Motivation has no external directors)|
|Compensation paid to statutory auditors||14,280,000 yen (Including 2,880,000 yen paid to external auditors)|
|Compensation of independent auditors in the fiscal year ended December 31, 2006 was as follows:||25,000,000 yen|
Link and Motivation renders decisions regarding issues such as the use of internal capital reserves for dividend payments stipulated by Article 459, Paragraph 1 of the Company Law, except when otherwise required by law, according to the Articles of Incorporation as promulgated by the Board of Directors without recourse to the General Meeting of Shareholders. The Board of Directors is authorized to handle issues including the use of internal capital reserves for dividends within the objectives of the policies covering regular dividends and capital resources.
Link and Motivation's Articles of Incorporation stipulate that resolutions to elect directors require a simple majority of the votes of more than one-third of shareholders with voting rights.
Link and Motivation's Articles of Incorporation stipulate that resolutions to remove directors require a simple majority of the votes of more than two-thirds of shareholders with voting rights.
Link and Motivation's Articles of Incorporation stipulate a resolution by the Board of Directors limiting the responsibility borne by directors and statutory auditors within the scope defined by the Company Law so that directors and statutory auditors are able to fully execute their assigned duties.
For extraordinary resolutions by the General Meeting of Shareholders as defined by the Company Law, Article 309, Paragraph 2, Link and Motivation's Articles of Incorporation requires a two-thirds majority of the votes of at least one-third of shareholders with voting rights. The objective of this requirement is to permit smooth operation of the General Meeting of Shareholders because of its reduced quorum.